The risks of Manual Data Entry4312614

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Data entry is very important to each and every business, but is something many organisations find it difficult to do well. In a time of economic keeper solutions, data entry needs to be streamlined and, where possible, automated. This isn't the case for a lot of businesses, however. For them, data entry is a laborious, manual process, which regularly involves entering an individual piece of data into multiple systems.

This opens up the business to numerous risks. Entering one bit of data once - there’s little possibility of a mistake. Entering it twelve time, and mistakes can happen.

Here are the top reasons you should consider avoiding manual data entry where possible:

Room for Human Error

Folks are fallible; they've created mistakes. Common errors in data entry include spelling, grammar, misinterpreting, not saving work, or even just putting data to the wrong field.

Despite a classy business management program close at hand, these errors can continue to occur. There are several answers to combat these complaints:

• Take frequent breaks. Getting up and walking on the space will help remove the head and re-focus around the task available. • Double check work, or get work checked by another person. It can be an easy task to glance on the problem without realizing it’s there; sometimes a second pair of eyes are essential. • Minimize distractions. Headphones and music might help focus attention around the task at hand, in environments where it’s appropriate. • Work with a reasonable pace. Data entry needs to be as fast as possible (see below), but too fast and also the likelihood of errors increases. Are fast as you can while maintaining accuracy. Fixing a mistake will cost you even more than time held on by rushing.


Speed is usually a problem with data entry. The most capable person’s productivity will change in the daytime - fatigue, focus, or simply just whether they’ve eaten or otherwise not can all play a major role.

Hardware and software can be important. Data entry employees needs to have up-to-date systems to work with that allow the data to become input and interpreted through the relevant programs as fast as possible.

Minimizing the repetition of data entry may also help with speed. Something that just requires data being entered once will drastically outpace a method that needs a single bit of data being entered several times.

Misinterpreting the information

We’ve had situations where we’ve were required to re-read a sentence to make sure we make out the print correctly, or thought we read a word when we didn’t. This kind of thing is in fact not unusual to determine in data entry too.

Reading data aloud, and achieving a fresh group of eyes to test data entry, can both help to reduce misinterpretation.

Worker Availability and price

Data entry workers could be in large supply, however that doesn’t mean they’ll always be available. Scheduling, illness, and other unexpected issues can lead to gaps in worker availability.

Hiring multiple data entry workers can cover the gaps, and often will increase costs. Outsourcing or using reliable contractors can present you with full coverage in the past year for data entry, while helping keep your costs down.

Looking for a system to improve the efficiency of the data entry? Consider inventory control today.