What Elements Should EDI Software Have?4201102

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Because EDI started to get popular it has been many years and during all this time, there had been many EDI Software packages out there permitting companies to use EDI easily.

In an EDI Software there are a couple of elements that are essential to the achievement of the EDI Software answer in the organization. In this post I'll concentrate on some on the main elements that each EDI software package must have in order to provide the user a positive encounter and actually be used by company EDI Administrator or one of the company advanced user who is in charge of the EDI transactions, sending and receiving and the whole process involved in it.

- Mapping - Translation - Validation - Import/Export - Reporting - Documents Turn Around

EDI Mapping

When we talk about EDI Mapping we talk about pointing on various elements in the EDI file as a supply data and setting their corresponding destination objects. Destination objects can be fields in a text file, columns in an Excel file or whatever file structure you choose to use.

EDI Translation

EDI Translation is the option to read one value and set another worth as result of some translation setting we used throughout the software installation or later. For example a user can determine that every time that he see Qualifier ID 08 and then Qualifier value then he desires to set that Qualifier value as DUNS number.

EDI Validation

EDI Validation is the process of making sure that all the data in the EDI file are correct, sitting in the appropriate place, that mandatory elements are not missing and that element that are from a list of feasible value for that particular dictionary id, are right.

The file in the right format and follow the recommendations of the EDI Version and standard.

EDI Import and EDI Export

EDI Import and EDI Export is the process of importing data from a text file/excel file or any other file format used by the organization into EDI file structure, export is the same but the other way around. This option is important in case the user require some interface with his/her ERP software an many of these ERP software packages have Import/Export routing, so in order to integrate between the two software packages, the user can import and export data between the ERP and the EDI software packages.

EDI Reporting

EDI Reporting is the option to view reports on the transactions activity on a offered time frame. That way an EDI Administrator can see how many EDI Transactions went through, how many of each document type, how many were with errors and more...

Every EDI software has its personal set of EDI Reports, but the primary point is that it has to give the EDI Administrator some tools to look at the EDI Activity in the organization so he can determine on what type of action to take in different scenario, for example if he obtain as well many transactions with errors.

EDI Documents Turn Around

EDI Documents Turn About is the component when user take an EDI document like Buy Order (850, 875) and creates an Invoice of it, saving the user time and typing errors.